Presenter information
and upload page

This page is strictly for
in-person slide presentations and virtual prerecorded presentations.

All presentations are handled by our on-site presentation management system, LaunchPad. Personal laptops may not be used for presentations. The following guide will give you an overview of how to upload your files to our system, and what to expect when you get to the meeting.

1. Getting your files ready

  • Your session computer will run both Mac and Windows files natively. The computer has the following software installed:

    PowerPoint

    Keynote

    Adobe Reader

    Google Chrome

    In PowerPoint, please save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly. Also please make sure that your file does not have automatic slide advance timings.

  • The session computer will have the standard font sets included in Mac OSX, Windows 7, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.

  • Please be aware that the meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. If you’ve already made your presentation and do not want to change it, it will still work, however you will simply have black bars on either side of your slides in the meeting room (similar to watching old Seinfeld episodes on your new flat screen).

  • LaunchPad supports any media file type, and once again there are no size limits. An important note- please bring all media files with you when you upload your talk, even if you’ve embedded them in your talk. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.

  • If your presentation is web based (e.g. Google Presentations), instead of using the upload portal below you may email us the publicly accessible link to your presentation. We will send you a confirmation email letting you know that your presentation is successfully uploaded and accessible. Note: If you are using Prezi, your presentation should be downloaded for offline viewing and the zip file should be uploaded using this portal.

2. Upload your presentation

The deadline to upload your presentation online is 11:59:59 pm on September 6, 2026.

The upload deadline ensures that we have enough time to run a quality check on the presentation and that it finds its way safely to your session.

Please rename your file to include: talk number, name, and title (“116.07 John Doe – Title” ). Next, fill out the fields below and upload your presentation file.

3. On-site speaker ready room

Speaker Ready Room is XX.

NOTE: You may NOT upload in your session room or use your own device to present. All presentations MUST be submitted via Speaker Check-In.

There will be technicians to help you with uploading your talk to one of our upload kiosks. Please bring your file(s) with you on a USB flash drive. You can make changes in Speaker Check-In, and you can update your files as many times as you’d like. Please upload your files no later than 2 hours before your scheduled presentation. Most presenters are in and out of the Speaker Check-In in under 10 minutes, however it’s good to allow some time in case your files need special attention.

Speaker Ready Room Hours (MDT)

Mon, Sept 7
7:30 am - 5:00 pm

Tue, Sept 8
7:30 am - 5:00 pm

Wed, Sept 9
7:30 am - 5:00 pm

Thur, Sept 10
7:30 am - 5:00 pm

Fri, Sept 11
7:30 am - 5:00 pm

4. Presenting

When it’s time to present, simply walk to the lectern and click on your name. If the person before you left his or her talk on the screen, press the big glowing “REFRESH” button on the lectern, and that will clear out the screen and bring up the list of speakers for your session.

5. Questions?

If you have any questions about the above information, please feel free to email us.