58th DPS meeting
Presenter upload
DPS 58
58th Annual Meeting of the Division for Planetary Sciences
Spokane, Washington 25 – 30 October 2026
This page is for in-person and pre-recorded slide presentations.
All presentations run on LaunchPad, our on-site presentation management system. Personal laptops can't be used for presentations. This guide covers how to upload your files and what to expect when you arrive.
1. Getting your files ready
Presentation file types
Your session computer runs both Mac and Windows files natively. It has PowerPoint, Keynote, Adobe Reader and Google Chrome installed.
In PowerPoint, please save your file as a .pptx. Don't use .ppt, .pps or other formats, as they can keep your file from opening correctly. Please also make sure your file doesn't have automatic slide advance timings.
Fonts
The session computer has the standard fonts that come with macOS and Windows, plus those included with PowerPoint and Keynote. Please avoid custom or purchased fonts, as they won't be available and may change how your presentation looks.
Aspect ratios
Every room uses 16:9 (widescreen) projectors. To fill the whole screen, build your presentation in widescreen format. If your deck is already made and you'd rather not change it, it will still work. You'll just see black bars on either side of your slides, like watching old Seinfeld episodes on a new flat screen.
Media files
LaunchPad supports any media file type, with no size limits. One important note: please bring all of your media files with you when you upload your talk, even if they're embedded in your presentation. We can help with many things on site, but we can't fix a missing media file.
Web links and online presentations
If your presentation is web based (for example, Google Slides), you can email us a publicly accessible link instead of uploading a file. We'll send a confirmation email once your presentation is uploaded and ready.
2. How do I give my talk?
All presenters, both in-person and remote, are required to upload their presentations. The online upload portal closed on 23 October 2026.
In-person presenters
The online upload portal is now closed. Please upload your presentation at the on-site Speaker Ready Room (102AB) no later than 2 hours before your scheduled presentation. You can also update it there if you uploaded online.
Your presentation will be ready on the presentation system in your assigned session room.
Remote presenters
Remote presenters were required to pre-record their presentation and upload it by 23 October 2026. No exceptions will be made to the pre-recording requirement.
Your pre-recorded presentation will be played during your assigned session. Remote presentations will not be delivered live through Zoom, as the meeting can't accommodate live remote presentations.
You can still take part in your session:
- Use the Zoom Q&A during the session to submit questions and responses. The Session Chair will lead the discussion and read responses aloud as appropriate.
- Keep answering questions and talking with attendees after the session in your session's Slack channel.
3. Upload your presentation
The deadline to upload online was 11:59:59 pm PT, October 23, 2026, and the online upload portal is now closed.
Please upload your presentation on site at the Speaker Ready Room (102AB) no later than 2 hours before your scheduled presentation. Please rename your file to include your presentation number, name and title (for example, “116.07 John Doe – Title”) and bring it on a USB flash drive.
4. On-site Speaker Ready Room
Speaker Ready Room location
102AB
Note: you can't upload in your session room or present from your own device. All presentations must be submitted at the Speaker Ready Room.
Technicians will help you upload your talk at one of our kiosks. Please bring your files on a USB flash drive. You can make changes there and update your files as many times as you like. Please upload no later than 2 hours before your scheduled presentation. Most presenters are in and out in under 10 minutes, but it's good to allow extra time in case your files need special attention.
5. Presenting
When it's your turn to speak, go to the lectern, find your name in the session's speaker list and click it to begin your presentation. If you don't see your name, check that you're in the correct session.
If you're not, click Change Session on the right side of the screen, choose your session from the list, then click your name to launch your talk. If the previous presenter's slides are still open, click the red End Presentation button in the top-right corner to return to the speaker list.
When you're finished presenting, click End Presentation.
6. Questions?
If you have any questions about this information, please email us.