What we do
We’re conference content experts. We help organizations deliver conference content in its purest form - exactly as each speaker intended, resulting in an enhanced attendee experience. Our solution ensures your complex, data-driven presentations maintain the level of visual integrity and precision required by your field. With instant access to session recordings, your attendees can view missed sessions, and expand their learning opportunities beyond the traditional conference experience. No matter who your AV vendor is, we deliver a high-quality conference experience - for everyone involved - boosting your reputation and keeping attendees coming back year after year.
Some of our clients
Who Benefits?
Whether you're an attendee hungry for knowledge, a speaker sharing groundbreaking research, an event planner juggling logistics, or an organization looking to elevate your conference experience—we’ve got you covered. WST designs every solution with real users in mind, ensuring that each stakeholder benefits from smarter systems, clearer content, and seamless support.
Attendees
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Maximize their experience by receiving uninterrupted, glitch-free learning while viewing native presentation content, in just about any format (Windows and MAC), just as the speaker intended and gain instant access to each session recording making missed sessions a thing of the past.
Speakers
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No more wasting time waiting in long speaker-ready room lines or converting presentations into unfamiliar formats due to an AV vendor’s hardware restriction. This means stress-free presenting and more time networking with attendees. Last minute presentation changes?
No problem! There is no time limit to making changes with the Warp Speed solution.
Meeting Planners/Managers
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Deliver elevated attendee learning experiences and a disruption free schedule by eliminating presentation tech failures and preserving presentations in their original format and style. Speakers feel confident and you save valuable time - while your attendees enjoy more time learning and networking with speakers.
Organizations
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Keep attendees engaged with professional, uninterrupted, and enhanced conference experiences that drive membership renewals and keep attendees hooked year after year.
The WST Difference
Unlike traditional solutions that are just added on to AV services, we’re solely focused on your attendees' learning experience. Our solution works with any AV vendor to help you deliver the most impactful, flawless content to your attendees as possible. Here’s how we’re different:
Less networking time.
Your attendees want to network with your speakers. How can that happen if your speakers are spending long hours in the speaker ready room, converting slides and then reviewing every single slide to ensure that the formatting, fonts, styles, images and videos are displaying properly? Unnecessary time spent in speaker ready is time that could have been used to network with your attendees.
The WST solution doesn't care what presentation file format the speaker used to create their presentation deck so there's no wasted time converting slides and more time available to network with your attendees.
Hidden fees!
AV “solutions” require you to buy expensive networking services (on top of their AV costs) to connect to THEIR session room hardware. That’s thousands of dollars more just to USE their presentation management solution.
WST can save you this added expense because we INCLUDE* the networking you need to connect our proprietary session room devices to the WST server, saving you thousands. (* US based events only and is location dependent. Does not include attendee internet access services).
Technical glitches = session delays.
Inconsistent AV provided hardware and outdated software forces speakers into an unfamiliar box. From slide notes not displaying correctly or not at all, to session room hardware being dramtically different than what's in the speaker ready room. Speakers having to deal with the unknown is a guaranteed recipe for "glitches", time delays and frustrated attendees.
Every session starts and ends on time thanks to the efficient WST solution, where a combination of hardware and proprietary software combined with consistent and proven processes result in a tech-glitch free attendee experience.
Missed sessions.
Your session line up is top notch, but your attendees can only be in one place at a time. Traditional conference content solutions will force your attendees to wait weeks or months before they can view the other sessions. By then? They're long past the conference hype and have moved on to other things.
Your attendees are dedicating time to your conference. Why not give them instant access to all the session recordings while they are still at the conference? With WST, your attendees can maximize their time by watching the sessions as they happened within minutes of each session ending.
Long, edited-recordings turn-around.
Are you waiting weeks to get your polished, LMS ready session recordings? During that time, you're wondering which session files are usable not to mention the opportunity lost - You could be promoting and selling your post conference sessions and seeing an ROI. Instead, you're forced to wait.
Ever wanted to get your fully edited session recordings in a day or so instead of weeks? Ever wanted to get each fully edited session provided in individual files instead of one giant file? No problem. With our solution, you can get all of your recordings in whatever format works for your usecase.
PowerPoint/PDF only.
Most AV companies force their customers into a Window's only solution OR force them to pay more to place and support a MAC in each breakout room.
WST allows your speakers to use whatever presentation format they prefer, at no extra charge. No more error-prone file conversions or added costs. Attendees will see the speakers slides EXACTLY as they designed and intended.
Presentations not displaying correctly.
Many presenters build their talks on Mac, but Windows-based AV setups often can't keep up. Converting Mac presentations to work on Windows systems almost always leads to headaches—think broken fonts, misaligned layouts, missing videos, and distorted animations. When your AV provider isn’t built for both platforms, your speakers end up scrambling, and the quality of their presentations suffers.
WST is different. We don't force Speakers to use something that they're unfamiliar with. Our solution works with just about any presentation format; Windows, Apple, or whatever. It also works with ANY AV vendor.
Rigid speaker ready requirements.
With today’s inconsistent airline performance, speakers arriving in time to adhere to a 4 hour "no presentation changes" policy is less likely to happen. Speakers arriving late at night will have no chance to convert their presentation or have an opportunity to review it before their first-thing-in-the-morning session.
The WST solution doesn't put any restriction on making presentation changes. A Speaker arriving late at night? No problem, make changes up to the last minute if needed. With WST, there are no long waits to get into speaker-ready rooms or forced check-in or out policies.
Extras on set.
With so many moving parts and dependencies, AV companies KNOW something will go wrong - so they force you to buy extra "floating" techs just in case. This approach eats into your already stressed budget but it also hurts your satisfaction survey scores each time a session is delayed and a tech fumbles with the equipment in front of the entire audience.
We actively, remotely monitor every session, in real-time, from one on-site location and can intervene instantly. No more awkward session delays due to tech glitches and no more AV floaters eating into your budget.
Frustrated attendees
Unsupported fonts, blurry images, videos that won't play. There's nothing quite as embarrassing to a speaker than when their carefully crafted presentation doesn't work because the AV equipment provided doesn't support their creativity. Their confidence tanks and your attendees suffer along with your satisfaction survey results.
Every slide, picture, word, and video presented exactly as the speaker intended so your attendees get the most out of every session. No limitations on your presenters, means no limits on your attendees learning experience. When everything works seamlessly, speakers feel supported and audiences stay engaged.
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Let’s work together
Ready to work together to create unforgettable experiences that resonate with your audience long after the event is over?
Contact us today to discuss your conference needs and let’s explore the possibilities.