Presenter information
and upload page

This page is strictly for
in-person slide presentations.

All presentations are handled by our on-site presentation management system, LaunchPad. Personal laptops may not be used for presentations. The following guide will give you an overview of how to upload your files to our system, and what to expect when you get to the meeting.

1. Getting your files together

2. Upload your presentation

The deadline to upload your presentation using the online uploader is 13 March 2025 at 11:59 pm PT.

The upload deadline ensures that we have enough time to run a quality check on the presentation and that it finds its way safely to your session.

Please rename your file to include: paper number, name, and title (“19203-27 John Doe – Title” ). Next, fill out the fields below and upload your presentation file.

3. On-site speaker check-in

Speaker Check-In is located in Parksville.

NOTE: You may NOT upload in your session room or use your own device to present. All presentations MUST be submitted via Speaker Check-In.

There will be technicians to help you with uploading your talk to one of our upload kiosks, after which you will be able to test it out on a simulated lectern setup. Please bring your file(s) with you on a USB flash drive. You can make changes in Speaker Check-In, and you can update your files as many times as you’d like. Please upload your files no later than 2 hours before your scheduled presentation. Most presenters are in and out of the Speaker Check-In in under 10 minutes, however it’s good to allow some time in case your files need special attention.

Speaker Check-in Hours (Pacific)

Sun, Mar 16
1:00 pm - 5:00 pm

Mon, Mar 17
7:30 am - 5:00 pm

Tue, Mar 18
7:30 am - 5:00 pm

Weds, Mar 19
7:30 am - 5:00 pm

Thur, Mar 20
7:30 am - 3:00 pm

4. Presenting

When it’s time to present, simply walk to the lectern and click on your name. If the person before you left his or her talk on the screen, use the laptop trackpad and direct your mouse to press the big glowing “REFRESH” button on the bottom right-hand corner of the screen, and that will clear out the screen and bring up the list of speakers for your session.

5. Questions?

If you have any questions about the above information, please feel free to email us.