All presentations are handled by our on-site presentation management system, LaunchPad. Personal laptops may not be used for presentations. The following guide will give you an overview of how to upload your files to our system, and what to expect when you get to the meeting.
Presenter Information and Upload Page
1. Getting your files together
Presentation Files
Don’t worry, we’re not going to make you convert your files. In fact, our system handles just about any kind of presentation file, whether you made it on a Mac, PC or Linux machine. There are no limits on file size.
Media Files
LaunchPad supports any media file type, and once again there are no size limits. An important note- please bring all media files with you when you upload your talk, even if you’ve embedded them in your talk. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Web Links and Online Presentation Formats
If your presentation is web based (e.g. Google Presentations), instead of using the upload portal below you may email us the publicly accessible link to your presentation. We will send you a confirmation email letting you know that your presentation is successfully uploaded and accessible. Note: If you are using Prezi, your presentation should be downloaded for offline viewing and the zip file should be uploaded using this portal.
2. Upload
The online upload portal is now closed. Please bring any uploads to the on-site Speaker Ready Room in VIP East.
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Speaker Ready Room (on-site)
There will be a Speaker Ready Room at the meeting, located in VIP Pratt East (4th Floor at the top of the Escalators). There will be technicians to help you with uploading your talk to one of our upload kiosks, after which you will be able to test it out on a simulated podium setup. You can bring your files on a USB flash drive or you can just bring your laptop and borrow one of our flash drives. You can changes in the speaker ready room, and you can update your files as many times as you’d like. Please upload your files no later than 2 hours before your scheduled presentation. Most presenters are in and out of the Speaker Ready Room in under 10 minutes, however it’s good to allow some time in case your files need special attention.
Speaker Ready Hours
Tuesday, 7/23
3:00 pm – 7:00 pm
Wednesday, 7/24
7:30 am – 4:00 pm
Thursday, 7/25
7:30 am – 3:00 pm
3. Presenting
When it’s time to present, simply walk to the podium and click on your name. If the person before you left his or her talk on the screen, press the big glowing “REFRESH” button on the podium, and that will clear out the screen and bring up the list of speakers for your session.
4. Questions
If you have any questions about the above information, please feel free to email us.